CCB Project Timeline

Main

Training

Staff Training - Intro

05/02/2013 - 05/03/2013

Intro to CCB - explaining the why

Staff - Groups/Comm. 1

05/09/2013 - 05/10/2013

Groups and Communication 1 training - Staff will immediately be able to utilize communication in CCB. Groups will gradually be implemented, starting with Staff Group.

Leader Training - Groups, Comm. 1

06/10/2013 - 08/05/2013

One, 3-hour session given on Tuesdays and Sundays. Max 30 people.

Staff - Comm 2, Admin

06/27/2013 - 06/28/2013
  • Staff will immediately be able to utilize more difficult communication tools
  • will incrementally be able to start inputting information into the database.

Staff - Searches and Reporting (in depth)

08/01/2013 - 08/02/2013

Staff will be able to utilize more in-depth reporting and search features.

Staff will immediately be able to:
* Identify measurables and track through CCB
* Utilize search functions, build custom reports/searches

Leader Training - Comm. II, Events/Resources, Searches/Reporting, Admin*

08/02/2013 - 11/25/2013

3 Classes + 1 additional admin class, held on rotating basis (offered 3 rotations)

Volunteers - Intro Training

08/13/2013 - 12/04/2013

Intro training for volunteers - both in person and webinars
- Expectations for communication in groups
- Profile Setup
- Scheduling setup

PR Launch to Congregation

09/13/2013 - 09/22/2013

Congregation is informed of CCB.

Has ability to input information. All non-members are LAU's.

Staff - ALL DAY - P&Q, Positions and Scheduling

10/02/2013 - 10/04/2013

All Day Staff Training -
* Processes and Queues
* Financial Training
* Scheduling

Staff will immediately be able to implement
- utilizing some processes and queues
- building other processes and queues
- scheduling (limited)

Supervision

10/24/13 - 10/25/13

For employees/managers who would supervise a process queue, or department heads in CCB.

  • Ability to check on p and q
  • utilizing reports for meeting goals
  • dept. head functions in CCB

Leader - Scheduling, P&Q*, Searches/Reporting*, Admin*

01/03/2014 - 03/24/2014
  • admin courses are only offered a few times for those who need additional depth of knowledge about these topics.

Staff - Follow up training

01/09/2014 - 01/10/2014

Follow up training to provide additional guidance and answer questions on CCB training. These are after the staff have had a chance to really utilize the tools.

Roll Out Dates

Groups and Communication tools

05/09/2013 - 05/30/2013

Searches and Reporting

06/01/2013 - 06/10/2013

Data Entry

06/17/2013 - 07/08/2013

Events and Resources

07/01/2013 - 07/12/2013

Events and Resources - rolled out incrementally to staff, then leaders.

Scheduling

08/01/2013 - 09/01/2013

Check in - Student Ministries and Life Teams

08/01/2013 - 08/15/2013

Check in fully rolled out to student ministries and life teams.

Processes and Queues

09/01/2013 - 09/06/2013

Website Launch

03/02/2014 - 03/23/2014

Life Teams Dates

Summit Volunteer - PR Intro to CCB

06/08/2013 - 06/09/2013

Introduction of CCB to 800+ volunteer staff.

Volunteer Summit - Community/Scheduling

10/12/2013 - 10/13/2013
  • Volunteers get community opened up to them.
  • Begin to practice scheduling

Organizational Change

Future Mapping - Phase II

05/01/2013 - 08/31/2013

Begins with most important Life Stream processes.
Needed in order to input processes and queues.
Once process is decided upon, it can be input into CCB.

Outputs:
* Reports
* additional permissions
* goals -> custom field measurables
* Processes and Queues
* forms and communication
* additional tweaks to attendance groupings

Position descriptions written

05/01/2013 - 07/31/2013

Life Stream position descriptions done by end of June
Other position descriptions implemented incrementally

  • Needed in order to do scheduling

Life Teams Restructure

09/01/2013 - 09/30/2013

CCB Back End

Basic profile fields implemented

01/01/2013 - 05/31/2013

Basic profile fields implemented
* Schools still needed
* Important dates still needed
* How they heard
* Why they left

Group setup

01/01/2013 - 05/31/2013

Group setup
* Inputting group and member information
* adjusting settings as needed

Calendar transfer

02/01/2013 - 07/01/2013

Calendar transferred over to CCB.

- Events coordinator to do church wide events
- Staff to do events in their departments.

Departmental Hierarchy

04/01/2013 - 05/31/2013

Departmental Hierarchy
* Agreed upon by SMT
* Checks and balances for Life Teams

Assign staff permissions

04/02/2013 - 05/31/2013

Staff assigned permissions based on roles.

  • Need some agreement on SMT about roles in each department
  • Departmental hierarchy needed.

Attendance Groupings Identified/Input

04/30/2013 - 06/30/2013

Attendance groupings identified. Some of this is based off of future mapping. Some will need to be retweaked after Life Teams change.

Scheduling/Positions

06/01/2013 - 08/16/2013

Scheduling/Positions
* Position Descriptions implemented
* Leaders met w/ to discuss policy on quarterly scheduling

Custom fields implemented

07/01/2013 - 08/01/2013

Custom fields identified and implemented.

Custom fields are a product of the Future Mapping Phase II - in order to understand Organizational goals and what needs to be tracked/why.

Life Teams Groups Rebuilt

10/01/2013 - 11/29/2013

Groups/Departments rebuilt because of Life Teams restructuring