Website and Social Community Build Timeline

Dependent on approval and input from constractors, consultants and other staff as to line items under their domain.

Main Website

Sitemap First Draft

12/17/2012 - 01/14/2013

Completed, Dec 2012

Wireframing - First Draft

12/17/2012 - 12/21/2012

Completed Dec, 2012

Review Functionality of Available Hosts

12/17/2012 - 01/14/2013

Ning, Nationbuilder

Nationbuilder Website Host Suggested


On or about

Review other hosting / build options

01/07/2013 - 01/18/2013

SocialGo, Custom Build, BuddyPress, Wordpress

Wireframing - Second Draft

01/08/2013 - 01/14/2013

Completed Jan 10, 2013, Reviewed Jan 14th 2013

Sitemap Second Draft

01/14/2013 - 01/18/2013

Completed - Lacks Youth Section, Awaiting Input From Staff

Received Feedback, Sitemap

01/14/2013 - 01/15/2013

Asked to extend, intial draft approved, given list of items for sitemap inclusion

UX Walk-Through

01/16/2013 - 01/29/2013

In Process

Sitemap Final Draft

01/21/2013 - 01/25/2013

Requires Youth Section, Staff Input

Wireframing - Final Draft

01/21/2013 - 01/25/2013

In Process, Needs Input

Staff Consultation, UX

01/21/2013 - 01/25/2013

Not Started

Website Build Tender Process

01/23/2013 - 02/13/2013

Content Development and Preparation

01/28/2013 - 02/28/2013

Website Build

02/14/2013 - 03/01/2013

*Dependent on estimate from contractors

Content Population

03/01/2013 - 03/15/2013

Editing and Final Review

03/18/2013 - 03/29/2013

Launch of Website


On weekend for circulation

Announcement of Launch


At AGM / Conference?

Official Launch of Community


At Conference / AGM

Social Community

Social Community Functionality Planning

01/14/2013 - 01/21/2013

In Process

Social Community Sitemap - Second Draft

01/15/2013 - 01/21/2013

Completed - function descriptions to be added from document

Social Community Functionality - Approved

01/21/2013 - 01/25/2013

*Requires consult with developers

Wireframing First Draft

01/21/2013 - 01/25/2013

Wireframing Final Draft

01/28/2013 - 02/01/2013

Content Development - Help Center

02/01/2013 - 04/30/2013

For Community, Nonprofits and Youth

Final Concept Design and Functionality

02/04/2013 - 02/08/2013

Approved and reviewed by ED, development consultant for adherence to budget

Tendering for Development or Contract for Customized

02/11/2013 - 02/28/2013

Development of Community

03/01/2013 - 04/17/2013

*Dependent on estimate from contractors

Beta-Testing and Modifications

04/18/2013 - 05/22/2013

Content Migration and Population

04/30/2013 - 05/27/2013

Beta-Testing Pre-Release

05/27/2013 - 06/14/2013

Release to General Public


Graphic Design

Colour Scheme - Concepts

12/10/2012 - 01/15/2013

Colour scheme concepts for logos researched, submitted and approved January 14th

Logo Development - Concepts

12/10/2012 - 01/31/2013

Initial Logo Design Concepts submitted by Jan 30, Work in Dec included new name options, brainsotriming, 1 option submitted Jan 14th

Website Design + Elements

01/28/2013 - 02/13/2013

Initial draft for review

Source Graphic Designer, Consult

01/31/2013 - 03/04/2013

Finalize Website Design and Elements

02/04/2013 - 02/13/2013

Unless a part of tendered hosting, also dependent on graphic designer estimate

Staff Consultation And Pre-Planning

Current work submitted for review


Work on projects and planning paused (mapping, digital storytelling) until further notice

New Functionalities, Brainstorming document


Website brainstorming document created and submitted as well as initial staffing ideas

Digital Storytelling Integration Planning

11/05/2012 - 01/18/2013

Planning intiated, then paused to await operational plan

Review of Available Options, Vol Ops

11/12/2012 - 11/30/2012

Options for volunteer opportunities list review, including white label, GO Volunteer, Continued hosting

Staff Consultation

11/14/2012 - 11/30/2012

Consulted with staff as to old site functionality, needs and thoughts moving forward (not responsive to op changes)

Initial Timeline for Website Development


(On or about) Basic website development (transition of content to new host, design) submitted for launch Jan 1

Initial ED Input, Website

11/22/2012 - 01/15/2013

Notes on intention, functionality

Brainstorming Document - Communtiy Programs

11/26/2012 - 12/12/2012

Community programs and online programs for the website, VT operations (outside of City of Toronto grant)

Research - Functionality

11/30/2012 - 12/21/2012

Literature and Website Review of new social media / website management, options for moving forward

Go Volunteer Discussions / Consult

12/03/2012 - 01/18/2013

Reviewed Functionality of Go Volunteer, Solicited Information from Go Volunteer as to possible use, functionality (awaiting cost estimate)

Strategic Planning Document Expected


For development of website sitemap, functionality. Strategic planning document release and operation plan post-poned to end of January

Website Needs List Provided


First copy of needs provided

Research - Social Community Hosts

01/14/2013 - 01/25/2013

Research into social community hosts as options begins given needs not met by Nationbuilder, research extended Jan 14th given growth of necessary functions

Content Development - Evaluation

01/14/2013 - 01/25/2013

Evaluation of current website, tracking to new website, current work availalb,e work to be made available (i.e. Help center) and timeline for content to be established

Meeting - Website


Social Community introduced as possible option, pre-planning begins

Digital Storytelling Integration


Work resumes, DS to be integrated into mapping function on social media - website integration requires analysis re: solution focused work and asset-based volunteering (op plan needed?)

Initial Questions, Website and Community Functionality


Org needs as to user roles, payment and processing, hosting, submitted Jan 14 to Basecamp

Youth Section Site-Mapping

01/15/2013 - 01/23/2013

Youth section for site needed to match new site, mapping initiated by Youth staff

Additional Needs / Wants / Options Delineated


Discussed using Listings option on Ning for volunteer ops, indentified separate vol ops hosting not compatible with goals, corporations added to user roles, discussed payment processing without sign in for social network

Internal / External Role Delineation


Plan for Volunteer Opportunities


Need final plan for website / community from current to future, as well as transition strategy, understanding of payment and communications, functionality and workarounds

Communications Strategy

Staff Consultation

11/01/2012 - 11/30/2012

Completed - Initial feedback as to communications given by all staff, comments from SWOT noted by ED in meeting

Finalize Operational Plan


Communications strategy and sitemap dependent on full understanding of operations moving forward

Begin Communications Strategy Development


Should be responsive to identified needs, current and future with regards to staff input on website sections, ED input for website needs - sitemap may need to be altered to be responsive

Need New Basic Online Communications Strategy


Social Media, Email, RSS