ECR Migration

Corporate Events

Q4 End

01/30/2015

Earnings Release

03/11/2015

ISO 27001 Audit

03/24/2015 - 03/26/2015

FedRAMP Audit

03/30/2015 - 04/06/2015

Q1 End

04/30/2015

Holiday

05/23/2015 - 05/25/2015

Earnings Release

06/08/2015

Holiday

07/03/2015 - 07/05/2015

Q2 End

07/31/2015

Earnings Release

Approx. 09/01/2015 - Approx. 09/15/2015

Holiday

Approx. 09/05/2015 - Approx. 09/07/2015

BoxWorks

Approx. 09/28/2015 - Approx. 09/30/2015

Q3 End

October 30, 2015

Program Management

Schedule Complete

01/16/2015

Engineering Sign Off

04/15/2015

Moratoriums

Communication to Engineering

05/01/2015

Communication to Engineering and Finance

08/03/2015

Include finance in order to cover any potential freezes or earnings releases

Data Center

Requirements

01/01/2015 - 01/30/2015

RFP Sent

02/20/2015

RFP delayed by two weeks
Target Date: 2/6, Actual Date: 2/20

Release Questionnaire

03/23/2015

3/24 - Pending input from compliance. Ian to ping them.

Proposals Received

04/15/2015

Original Target date: 4/3
Actual date we received everything: 4/15 (raging wire took forever)

Site Inspection

04/15/2015 - 04/30/2015

Stretch Goal: Target DC Chosen

04/17/2015

Target DC Chosen

04/30/2015

Need to know which DC we are going with in order to minimize majority of risks.

Target Date: 4/30
still no target date chosen.

Legal

May 4, 2015 - May 13, 2015

Review Legal Terms and Conditions

Sec/Compliance

May 4, 2015 - May 13, 2015

Site compliance check completed on may 22nd

Contract Complete

5/22/2015

new target: june 5

Vendor Build Complete

06/19/2015

Vendor improvements complete

Rack & Configure

07/01/2015 - 07/31/2015

Test

08/03/2015 - 08/19/2015

Build/Acceptance Complete

08/21/2015

Analysis & Design

Inventory Complete

01/01/2015

Move Day Staffing Plans Complete

03/31/2015

Network Design/BOM Complete

04/03/2015

Actual: 4/3
Original date: 3/20
Revised targeting 3/27

Application Dependencies

04/17/2015

Needs to be revised
Original date: 3/24
Revised Target date: Mid April

Complete Shutdown Scripts

04/17/2015

Checklist/Test Plan

04/17/2015

Date moved from 3/16 to 4/17

Logistics Planning and Signoff

04/20/2015 - 06/15/2015

Complete all logistics/move planning with CH Reynolds and sign off on contracts

Dry Run Planning

April 27, 2015 - May 15, 2015

Complete all Dry Run planning activities
Schedule
Staffing
Communications to all stakeholders complete

Business Risk Signoff and Mitigation

05/01/2015 - 07/31/2015

Meet with every senior leader (e.g. customer service)
Create a matrix for each business unit and obtain sign off and their mitigation plans

spreadsheet columns: business unit, service impacted, risk, mitigation, signoff

Start doing business risk profile and mitigations across all services

Corp Service Assessment

05/11/2015 - 05/25/2015

IT to identify all critical IT services and users which will be used for Business Risk Signoff

TechOps/Eng Staffing Plan

05/22/2015 - 07/01/2015

DCOps to redefine their operational support plans and runbooks

Physical Security Planning

06/01/2015 - 06/30/2015

secure the transport with securitas personnel

Facility Staffing Plan

06/01/2015 - 06/30/2015

Facility folks
Elevator folks - who's going to fix elevator when it breaks
Mover folks
Parking spaces

Execution

VPN Latency Testing

03/16/2015 - 03/31/2015

Tim Bozarth team testing the VPN for latency

Vendor Prep

04/01/2015 - 04/17/2015

Resolve shipping concerns. Can we order and vendors save in their docks:
CSC - Cabinets
CSC - Cabling
Arista - Network

WARNING

04/01/2015 - 05/15/2015

warning zone for circuit orders

Stretch Goal: Kick off orders

04/13/2015

Eng Moratorium Prep

04/27/2015 - 05/15/2015

Tim Bozarth team to
1. select and isolate servers for hosting transitional delivery machines
2. plan and test DR delivery machinery in Prod
3. All logistical challenges of transitioning bare-bones delivery machines remediated.

Order & Receive Circuits

04/30/2015 - 07/31/2015

Order & Receive Equipment

04/30/2015 - 06/30/2015

Lock down on Move Vendor

05/11/2015

Lock down on vendor for move
Kickoff planning
Start requesting formal quotes
Gain commitment from Vendor that Labor day weekend is solid

DANGER

05/16/2015 - 05/31/2015

Circuit Order Danger Zone
Logistics Movers Danger Zone
Staffing Planning Danger Zone
Security Transport Danger Zone

Dry Run Rehearsal

05/21/2015

Moratorium

06/11/2015 - 06/14/2015

Dry Run

06/13/2015 - 06/14/2015

Moratorium

09/01/2015 - 09/07/2015

Move

09/03/2015 - 09/07/2015