Learning Management Tender Timeline

Project Duration

Project Duration

04/30/2013 - 04/01/2014

Steering group selection

05/02/2013 - 05/03/2013

Agree on the Stakeholder who will be responsible or the selection process and requirements

NDA

05/06/2013 - 05/10/2013

An NDA will be sent with the IIT. No suppliers will be able to attend or communicate or participate until the NDA is received

Invite to tender

05/06/2013 - 06/06/2013

10 LMS suppliers will be IIT. The IIT will outline deadlines and lines of communication

SG

05/07/2013 - 05/08/2013

Weekly catch up call

SG

05/14/2013 - 05/15/2013

Weekly catch up

Question - Session at Academy

05/15/2013 - 05/16/2013

A Q&A session will be set up with each supplier to answer questions or queries reference the ITT and core system components outlined as a requirement.

SG

05/21/2013 - 05/22/2013

SG meeting

SG

05/28/2013 - 05/29/2013

SG

05/28/2013 - 05/29/2013

SG

06/04/2013 - 06/05/2013

Steering group - 1st phase proposals

6/10/2013 - 6/11/2013

Upon receipt of the proposals the selected steering group will review and select suppliers for phase 2. Phase 2 will be a detailed RFQ.

RFQ - 2nd phase suppliers

06/13/2013 - 07/12/2013

The detailed RFQ will be sent

Steering group - supplier selection

07/15/2013 - 07/16/2013

All proposals will be reviewed and the final decision in terms of supplier will be made

Commerical agreement/contract negotiations

07/15/2013 - 08/10/2013

Purchasing will engage and commence planning for negotiations, terms and legal requirements

Portal

07/15/2013 - 03/31/2014

Preperation - Mirgration

08/05/2013 - 03/31/2014

Data extract/history/feeds
user set up
Market – language
SSO – Single sign on requirements – Central
System integration – GEMS, Journey to Excellence.
Branding page furniture – Emails, Joining instructions.

Users set up and logins
Global Training plan – TTT
Migration planning – E-learning courses, quicklearn , competencies and assessments etc
Classroom booking and venue data

System Pilot

11/04/2013 - 03/31/2014

Pilot with 2 markets