WOLCS_OARC Contractual Relationships

Timeline to review and revise lease terms, property management contract and accounting services contract.

Misc.

Relevant dates

Initial meeting to finalize timeline

01/23/2013

Meeting between BMcNeil and JUngar to finalize timeline for the process.

WOLCS Board Mtg.

01/28/2013

Presidents' Day - No School

02/18/2013

WOLCS Board Meeting

03/25/2013

Meeting at 8:30 a.m.

WOLCS Board Meeting

04/22/2013

Meeting at 8:30 a.m.

WOLCS Board Meeting

06/24/2013

Meeting at 6:00 p.m.

Lease Review

Relevant Tasks

Determine Per sq. ft. Rate Required by the Financing Deal

01/23/2013 - 02/04/2013

Exchange term sheet

01/30/2013

Include basis for the monthly / per square foot rate required by financing

Meeting to review terms of concern

01/31/2013

Meeting includes trustee representatives

Meeting to review reconciled terms

02/19/2013

Meeting of the WOLCS Finance Committee

Finalize Lease Terms

02/22/2013

Accounting Services Contract

Process to define and refine terms of the accounting services contract to provide for communication, quality standards and accountability

Identify terms of concern & desired functionality of LIFE

03/27/2013 - 04/05/2013

WOLCS to determine desired services as well as desired functionality from accounting system.

Determine Customization Costs for Upgrading Functionality

04/22/2013 - 05/03/2013

Determine whether all desired functionality can be supplied through LIFE, and if so at what cost.

Finalize Terms

06/03/2013 - 06/10/2013

Property Management Contract

Process to define and refine terms of the property management contract to provide for communication, quality standards and accountability.

Identify terms of concern

02/18/2013 - 03/01/2013

WOLCS and OARC staff to clarify responsibilities under the contract, and processes to assure communication, accountability and quality of service

Review and finalize terms

04/01/2013 - 04/19/2013