Fundraising Event Planning Timeline

The Basic Fundraising Event Planning Timeline.

6-11 months out

Final decision on Chairs/Co-chairs

January 5, 2018 - January 12, 2018

Final decision on Chairs/Co-chairs

Develop Event Committees

January 15, 2018 - January 20, 2018

Fund Development / Marketing / Auction / Volunteer

Determine Event Theme

February 10, 2018

1st meeting w/co-chairs

February 25, 2018

3-6 months out

Select Event Date

March 10, 2018 - March 15, 2018

Book Event Venue

March 15, 2018 - March 20, 2018

Requests for Proposals

March 20, 2018 - March 25, 2018

Requests for Proposals for Catering, Rentals, A/V (Audio/Visual).

1st Full Committee Meeting

March 26, 2018

3 months outs

Distribute Corporate Marketing

April 10, 2018 - April 15, 2018

Develop Detailed Budget

April 20, 2018 - April 25, 2018

Create Payment Portal

April 25, 2018 - April 30, 2018

Finalize Requests for Proposals

May 1, 2018 - May 8, 2018

2-3 months out

Follow up on all Corporate Sponsorship

May 10, 2018 - May 15, 2018

Update Web Page Event Information

May 15, 2018 - May 20, 2018

Define Media/Publicity Strategy

May 20, 2018 - May 25, 2018

Send Out RFP’s

May 25, 2018 - May 30, 2018

6-10 weeks out

Start Recruiting Volunteers

June 10, 2018 - June 15, 2018

Send Invite to Printer

June 20, 2018 - June 27, 2018

Distribute Calendar Release

June 27, 2018 - June 30, 2018

Distribute full Press Release

June 30, 2018

4-6 weeks out

Finalize Event Web Page Info

July 5, 2018 - July 15, 2018

Mail formal Invitations

July 15, 2018 - July 22, 2018

2-3 weeks out

Finalize Budget

August 5, 2018

Review Volunteer Duties

August 5, 2018 - August 10, 2018

Week of Event

Create Sorted Guest Lists

September 5, 2018

Send Digital Reminder

September 5, 2018 - September 10, 2018

Immediate Follow Up

Close-Out all income & expenses

September 20, 2018 - September 22, 2018

Confirm all Receivables Paid

September 25, 2018

2-6 Weeks after

Committee Acknowledgements

October 10, 2018

Thank You Event for Volunteers

October 15, 2018

Share Event Results

October 20, 2018 - October 30, 2018