Strategic Plan Timeline 2013-2014

Main

Strategic Planning Process Effectiveness (SPEE) Survey

12/06/2012 - 12/07/2012

A survey will be sent out to all the stakeholders, the questions will include:

1) How would you rate the overall strategic planning process from a scale from 1-5, 5 being excellent.
2) Were the meetings well organized?
3) Do you feel that your opinions were heard, and addressed?
4) Do you believe that all the needs were addressed by the technology solutions. If no please explain?
5) is there anything that the facilitator did not do that you wished he did?
6) How do feel about the solutions expressed? Do you think they will alleviate the problems?
7) Do think the implementation timeline is realistic or should there be changes made to the timeline?
8) How would you rate the job done by the facilitator on gathering all the data on a scale 1-5, 5 being excellent.
9) Do you have any other concerns or questions about the strategic plan?

SPEE Interview

12/10/2012 - 12/11/2012

Go over the results of the survey. The meeting will be with all stakeholders and be 45 minutes long.

Front office Mapped drive setup

01/08/2013 - 01/09/2013

Train front office on the gizmo mapped drive

01/10/2013 - 01/11/2013

The hourly or salary tech specialist will need to train all the staff on how to use the gizmo mapped drive.

Mapped drive observation evaluation

01/22/2013 - 01/23/2013

Prototype of Advising website and online scheduler

03/11/2013 - 03/12/2013

Part of Phase 2 of the evaluation process.

Interview with Pat and Leigh (Graduate Advising)

03/13/2013 - 03/14/2013

Will go over prototype and they will be showed how to use the scheduler.

Go Live with Advising Site

03/15/2013 - 03/16/2013

Observation Evaluation of Mapped drive

03/18/2013 - 03/19/2013

Watch the office staff mapping to the drive, and have them make edits to files, and add new files. Also observe them retrieving files from the mapped folder.

Prototype of Travel Site and online scheduler for Sara

04/12/2013 - 04/13/2013

Interview with Sara

04/15/2013 - 04/16/2013

Go over prototype and scheduler before going live. Show her how to list her available times and dates on the scheduler.

Go live with travel site and scheduler

04/19/2013 - 04/20/2013

Observation evaluation for Graduate Advising Site

04/24/2013 - 04/25/2013

Survey Evaluation for Advising Site

05/01/2013 - 05/02/2013

this survey will be sent out to 60 graduate students as well. The questions in the survey will include:
1) How would you rate the new structure of the graduate website?
2) How many times have you viewed the site for advising information?
3) Were you able to find all the information you were seeking? If not please explain what it was?
4) From a scale of 1-5, 5 being excellent, how would you rate the quality of the website?

Interview Evaluation with Pat and Leigh (Graduate Advising)

05/08/2013 - 05/09/2013

Ask them to express any other concerns they have with the site now that it has gone live and whether they have had any problems expressed from graduate students about the site.

Observation evaluation of travel site and scheduler

05/10/2013 - 05/11/2013

Observe how many people viewed the travel site based on google analytics. Pull up reports on from the online scheduler and observe how many actually made appointments using the scheduler.

Prototype of interactive Bb training videos

07/15/2013 - 07/16/2013

Interview with Elias and Molly

07/16/2013 - 07/17/2013

Interview to show them the prototype before going live

Go live with Bb training

07/18/2013 - 07/19/2013

Bb training evaluation survey

08/12/2013 - 08/13/2013

Data Analysis evaluation with Bb admin group

08/13/2013 - 08/14/2013

Bb training survey evaluation

08/14/2013 - 08/15/2013

1) Did the new training materials help to set up your course in Bb?
2) How well was the information presented, was it clear and easy to understand?
3) Did the training materials help break everything down, in an easy and understandable manner?
4) How would you rate the quality and effectiveness of the training video from a scale from 1-5, 5 being excellent?
5) Please express any problems you experienced with the training?
6) Please express any successes you experienced with the training?
7) Please express any suggestions you have for the Bb training?

Advising site observation survey

08/15/2013 - 08/16/2013

Observe how many people viewed the travel site based on google analytics.

Front office mapped folder observation evaluation

08/19/2013 - 08/20/2013

Observe recent activity in the mapped drive. Again compare to previous years. The focus will be on activity in the last couple of weeks. The time stamp on the files will indicate when they were last modified, added and retrieved. An adequate level of activity will be at least 2 times a week. But most likely it will be more since the front office staff is always accessing and sharing these files

Graduate Advising site evaluation survey

08/26/2013 - 08/27/2013

The questions in the survey will include:
1) How would you rate the new structure of the graduate website?
2) How many times have you viewed the site for advising information?
3) Were you able to find all the information you were seeking? If not please explain what it was?
4) From a scale of 1-5, 5 being excellent, how would you rate the quality of the website?
5) How many times have you made an appointment to see Pat using the online schedule in the past few months?
6) Has the online scheduler made it easier to make an appointment with Pat?
7) Have you had any problems with the online scheduler?
And if so please list the problems?

Travel Site and scheduler observation evaluation

09/15/2013 - 09/16/2013

Observe activity for online schedulers. This activity will be in the form of activity reports that will show who scheduled an appointment…the results will be compared to the actual number of graduate students who met with Pat and Sara. This will verify if they are using the new method or still making appointments using the old methods.Observe how many graduate students are viewing the Travel site using Google Analytics.

Travel site and scheduler survey evaluation

09/17/2013 - 09/18/2013

The first set of questions will be for the online scheduler and be sent to 60 graduate students (30 Teaching Assistants and 30 non-teaching assistants, just graduate students) and all of the professors within the department. The questions will be:
1) How many times in the past few months have you used the online scheduler to make an appointment with Sara?
2) Have you experienced any problems with the online-scheduler?
3) If you have any experienced any problems please briefly explain the problems?

Scheduler survey for Pat: sent out to 60 Graduate Students (30 TA's, 30 non-TA's)
1) How many times have you made an appointment to see Pat using the online schedule in the past few months?
2) Has the online scheduler made it easier to make an appointment with Pat?
3) Have you had any problems with the online scheduler?
And if so please list the problems?

Travel site Survey:

The next set of questions will pertain to the travel site and be sent to 60 graduate students (30 TA’a and 30 non-TA’s). These questions are:
1) How often have you viewed the website for travel claim info in the past few months?
2) Was there any information you were seeking that was missing? If so please explain what it was?
3) Was the site organized and easy to read?
4) List any suggestions that will help improve the site?

Interview evaluation with Sara

09/20/2013 - 09/21/2013

Ask Sara if the number of faculty stopping by has decreased since the implementation of the Travel site and online scheduler. Ask her if all individuals are making appointments using the online scheduler and if not how many are still stopping by. The project manager will compare the individuals who she met with and those who actually made an appointment using the online scheduler.

Interview evaluation with Elias and Molly

09/23/2013 - 09/24/2013

Ask them if they have received any feedback from any of the TA's. Also go over Google Analytics results with them and the results from the Bb admin group.

Bb training observation survey

10/31/2013 - 11/01/2013

View the google analytics results to verify the number of individuals viewing the videos. Then a simple survey will be sent out to 30 TA's asking them:
1) if they viewed the training videos?
2) How many times they had to view each video?
3) Were the videos helpful?
4) Do they still have problems with the basic functions of Bb? And if so what are the problems?

Bb training data analysis evaluation

11/26/2013 - 11/27/2013

Get the information from google analytics and compare the results to the last report and the survey sent out to graduate students.

Bb training survey evaluation

12/05/2013 - 12/06/2013

Send out a survey to faculty members, survey will be sent to a total of 30 teaching Assistants, and all the professors/instructors (35 in total) about their experiences with Bb. This will help to verify consistency in their previous surveys.

The questions will include:
1) Did the new training materials help to set up your course in Bb?
2) How well was the information presented, was it clear and easy to understand?
3) Did the training materials help break everything down, in an easy and understandable manner?
4) How would you rate the quality and effectiveness of the training video from a scale from 1-5, 5 being excellent?
5) Please express any problems you experienced with the training?
6) Please express any successes you experienced with the training?
7) Please express any suggestions you have for the Bb training?
8) Assuming that you are now able to achieve the basic functions in Bb, how willing are you learn the more advanced features with Bb?