Star Island Corporation - New Database Solution Implementation

contact: areutemann@starisland.org

Blackbaud Implementation

Implementation for Financial Edge and Raisers Edge

Finalize Contract

07/22/2012 - 07/29/2012

Sign and finalize Blackbaud contract and financing options.

Planning and Implementation Timeline

07/29/2012 - 08/29/2012

Initial meetings with Blackbaud conversion specialists to plan and prepare for data conversion.

Schedule phone meeting for Tuesday 31st with Task Group

Board Meeting

08/02/2012

On Island Board Meeting: update on timeline/implementation, and registration solution needed.

Data Conversion of Raisers Edge

08/29/2012 - 10/29/2012

Blackbaud to begin data conversion for Raisers Edge from NED to new SQL database.

Data Conversion of Financial Edge

10/31/2012 - 12/31/2012

Blackbaud to begin data conversion for Financial Edge from NED to new SQL database.

Most values start new for 2013 season, very little to convert to FE.

Blackbaud Integtration Support

01/01/2013 - 04/01/2013

Testing and debugging window to work with Blackbaud specialists to debug and errors before 2013 conference season. Training for seasonal staff members to begin.

Registration Module

Planning, Database Design

08/01/2012 - 10/15/2012

To begin after summer seasonal contracts: planning, database design, etc.

End of 2012 Conference Season

09/17/2012

End of 2012 Conference Season.

Coding of Registration Module

10/15/2012 - 02/14/2013

2.5 to 3 months of coding work on registration solution.

Debug and Beta Testing

02/01/2013 - 03/01/2013

Initial debugging and beta testing of registration solution. Early season registration to be entered into both this solution and NED.

February 2nd: Chairs and Registrars Meeting, training on HOW to use the online registration module will take place.

Chairs and Registrars Meeting

02/02/2013

2013 Registration Opens

03/15/2013

2013 seasonal registration opens. Registration module needs to be fully integrated and operational. DEADLINE.

Beginning of 2013 Conference Season

06/15/2013

Beginning of 2013 Conference Season

Online Registration

Preliminary Strategy Meeting

08/05/2012 - 08/11/2012

Mike, Kristi, Johnny and Justina meet to prepare for online registration meeting with volunteer group. Discuss potential implications including financial, cultural etc.

Volunteer Input Group

08/5/2012 - 10/15/2012

Identification of key members and creation of volunteer input group to help brainstorm and plan online registration methods. Lead by Mike Bray.

First Meeting of Volunteer Input Group

08/10/2012 - 08/20/2012

Initial conference call to discuss ideas for online registration.

Submit update memo for board meeting

08/20/2012 - 08/21/2012

Update on the work from the volunteer work group

Get Endorsement of Online Reg From O+E Commitee

09/14/2012 - 10/14/2012

Present plan for online registration to the Outreach and Engagement committee for their endorsement before presenting to the board and Council of Conferences.

Council of Conferences Meeting

10/13/2012

Present plan for online registration to Council of Conferences.

Board Vote on Registration Process

10/14/2012 - 10/20/2012

Board vote to adopt any changes to registration process that impact business model based on recommendation from volunteer impact group and staff.

Online Registration Creation

10/15/2012 - 02/01/2013

Programming of online registration solution. Regularly using support of Volunteer input group.

Blue Book Published

12/15/2012

Deadline for publishing instructions on how to register for the season.

Beta Testing of Online Registration

02/01/2013 - 02/28/2013

Testing and debugging of online registration solution. Perhaps an opt-in option for different conferences based on conference registrar preference.

Online Registration Active

03/01/2013

Deadline for an active and integrated online registration solution.

General Database

Hosting Solution

07/28/2012 - 08/28/2012

Research hosting options based on capacity, price, and convenience. Have hosting solution in place before Blackbaud conversion begins.

Reg Solution Financing

07/30/2012 - 08/31/2012

Figure out financing for registration solution (salaries included).

$5,000 already improved by Board.