CMoC Summit Series - FY17 Timeline Benchmarks

SUMMIT Series Timeline

This is based on the 2015 schedule and will have to be adjusted.

Prep Work Research

June 27, 2016 - July 31, 2016

Soft launch of Series, Confirm & Recruit Committee Members

August 15, 2016 - September 16, 2016

Send confirmation of series communication email to previous participants to gauge interest

Kick-off 2017 Summit Series (Committee Facing)

Approx. September 1, 2016

Vision Setting and Team Building

Approx. September 22, 2016 - Approx. September 23, 2016

Vision Document 1st Draft
Vision Document 2nd Draft
Session Block Schedule Finalized
Testing Vision Document
Visions Finalized
Scope and sequence for CMoC story finalized

The CMoC Story - Scope and Sequence Launch

September 26, 2016

Series of TFA Talks that created investment among TFA staff, CMs and community stakeholders in the series.

CMoC Story TFA Talks

October 3, 2016 - December 30, 2016

Invite 2015 participants

CM Website/Virtual Community Launch

Approx. January 13, 2017

Launch virtual space in conjunction with Website?

A Soft Orgwide Website Launch and save the Date

Approx. January 13, 2017

CM Interest/Application

Approx. February 17, 2017 - Approx. March 15, 2017

Summit Design

Approx. February 24, 2017 - Approx. May 5, 2017

Session Concept Memo Submission w/1st & 2nd Round Speakers
Speakers/Presenter Invite List Finalized
1st Round Speakers/Presenters Invites Out Presenters
Concept Memos Finalized
Guides Finalized
2nd Round Speakers/Presenters Invites Out to Presenters
Summit Pre & Post Survey Finalized
1st Draft Pre & Post Summit Survey
Speakers/Presenters Comfirned
1st Draft Session Plan
2nd Draft Session Plan
Session Plan Finalized
Pre-work Due

CM ATTENDANCE FINALIZED

Approx. March 29, 2017

1st Round CM Registration and Travel Booking Window

Approx. April 3, 2017 - Approx. April 17, 2017

Guide Development Series Launch

April 7, 2017

2nd Round CM Registration & Travel Booking

Approx. April 24, 2017 - Approx. May 15, 2017

Virtual Modules available for CMs

May 1, 2017

Once we have registration list we can invite CMs to participate.

Programming Testing

Approx. June 2, 2017 - Approx. June 23, 2017

Small Group Formation
Guide Kick-Off & Orientation
Guide Small Group Sessions Engagement

Execution

Approx. June 19, 2017 - Approx. July 28, 2017

Session Test Runs
AACM Staff Arrival
L@CM Staff Arrival
AAPI Staff Arrival

Evaluation

August 1, 2017 - August 31, 2017

Summit Related Virtual Modules

Modules for CMs as well as guides

Strategic Planning

Approx. September 5, 2016 - Approx. September 30, 2016

Establish timeline
Establish scope and sequence if applicable

Resource Development

Approx. Oct 1, 2016 - Approx. October 31, 2016

Module Development

Approx. Nov 1, 2016 - Approx. January 31, 2017

Module Evaluation

Approx. February 1, 2017 - Approx. August 31, 2017

Launch Modules

Approx. February 1, 2017

Summit Experience

Approx. June 19, 2017 - Approx. July 28, 2017

Alumni Summit Guides - Development

Strategic Planning

September 5, 2016 - September 30, 2016

Develpp Scope and sequence, comunication, assessemtn for virtual guide development

Launch Guide Development Series (GDS)

Approx. April 7, 2017

This is a series of modules where guides learn about the summits series and develop, skills, mindsets and experiences that equip them to serve as guides for summits.

GDS - Part 1

Approx. April 10, 2017 - Approx. April 28, 2017

GDS - Part 2

Approx. Apr 29, 2017 - Approx. May 31, 2017

GDS - Part 3

Approx. Jun 1, 2017 - Approx. June 30, 2017

The CMoC Story -TFA Talks

A series of TFA talks that highlight the story and importance of the summit series to a) build interest and 2) to further institutionalize the series

The CMoCSummit Series Talk

Approx. September 1, 2016 - Approx. September 30, 2016

A historical look at the series and a look at the vision for 2017.

African American CM summit Talk

Oct 1, 2016 - October 31, 2016

The space will be dedicated to exploring the impact and possibilities of the AACM summit

AAPI Summit Talk

Nov 1, 2016 - November 30, 2016

The space will be dedicated to exploring the impact and possibilities of the AAPI summit

Latin@ Summit Talk

Dec 1, 2016 - December 30, 2016

The space will be dedicated to exploring the impact and possibilities of the Latin@ summit