Timeline (by Domain)

ECM

Website Usability

7/1/13 - 6/1/15

Project to redesign and reengineer CalPERS' external web presence. This effort is tied to the CSS Service Delivery Transformation Roadmap.

Migrate Insider Content to New Intranet

7/1/13 - 6/1/15

Plan and implement migration of content from the Insider to new intranet.

Define Information Architecture

7/1/13 - 4/1/15

Define information architecture governance to ensure consistent application across all ECM domains.

ITSB Innovation

7/1/14 - 6/1/15

ITSB employees focused strategy to inspire, discuss, and share innovative ideas.

SharePoint 2013 Upgrade

7/1/14 - 9/1/15

Upgrade to the latest version of SharePoint.

Search Strategy

4/1/15 - 7/1/15

Define strategy for monitoring and measuring "search" to drive continuous improvement.

Illuminet

7/1/15 - 6/1/16

An enterprise professional networking/mentoring program for employees to connect and share knowledge.

Enterprise (EII) Innovation

7/1/15 - 12/1/15

An enterprise employee focused strategy to inspire, discuss, and share innovative ideas.

CalPERS Business Automation

7/1/15 - Approx. 6/1/16

Automate CalPERS business processes. Develop governance, processes, and support models to provide business automation.

Usability Strategy

7/1/15 - 12/1/15

Develop a cohesive usability strategy that can be applied consistently across the ECM Program.

Content Lifecycle Governance (development)

7/1/15 - 2/1/16

Document guidelines for managing the intranet content lifecycle; define standards to ensure that content is useful and maintained for the life of the content; and provide a framework that enables decision-making.

ECM Roadmap

Approx. 7/1/15 - Approx. June 30, 2017

Policy Repository

8/1/15 - 6/1/16

Establish collaborative site for project team developing enterprise policy repository. Build new content type for policies as well as approval model for publishing CalPERS policy.

Accessibility Compliance Program

12/1/15 - 6/1/16

Establish governance to ensure CalPERS is in compliance with our website accessibility policies and all applicable laws and regulations. Determines roles and responsibilities in the enterprise.

MSS Guest Apps

12/1/15 - 6/1/16

Member Self-Service Guest Applications usability and content enhancements to optimize further for responsive design.

Content Lifecycle Governance (rollout)

2/1/16 - 6/1/16

Coordinated communication effort to present governance concepts to key stakeholders (Division leadership and content authors).

Illuminet Organizational Rollout

7/1/16 - June 30, 2017

Coordinated effort to build out Illuminet skills and certification database to accommodate 3 new divisions by 6/2016, create a plan for enterprise roll out, and communicate program offering to CalPERS leadership and staff.

Historic Legislative Files Preservation

7/1/16 - Approx. 6/1/17

Digitize CalPERS historic files and create a searchable database.

Email Marketing Management

7/1/16 - Approx. 6/1/17

Adopt a centralized means to manage outbound (mass) email communications that integrates with myICalPERS.

ERP

ERP (SCM) Fleet Tracking

Approx. 7/1/15 - Approx. June 30, 2016

ERP (HCM SABA LMS Upgrade

Approx. 7/1/15 - Approx. June 30, 2016

ERP (FM) PEARS (AIM/IBOR)

Approx. 7/1/15 - Approx. June 30, 2016

PeopleSoft Interface phase 2

ERP (CorpOp) GRC Policy Repository

Approx. 7/1/15 - Approx. June 30, 2016

(Sharepoint)

ERP (CorpOp) eGRC Assessment

Approx. 7/1/15 - Approx. June 30, 2016

ERP (FM) Budget Software Tool Phase 1

Approx. 7/1/15 - Approx. June 30, 2016

(Host Analytics and Excel)

ERP (FM) Travel Expense Automation

Approx. 7/1/15 - Approx. June 30, 2016

ERP Roadmap

Approx. 7/1/15 - Approx. June 30, 2017

ERP (CorpOp) eGRC Policy Repository

Approx. 7/1/16 - Approx. June 30, 2017

ERP Roadmap (Corporate Operations)

Approx. 7/1/16 - Approx. June 30, 2017

Badge Access Automation

ERP Roadmap (Corporate Operations)

Approx. 7/1/16 - Approx. June 30, 2017

ProLaw Upgrade v11 to v15

ERP Roadmap (Corporate Operations)

Approx. 7/1/16 - Approx. June 30, 2017

eGRC Support

ERP Roadmap (Financial Management)

Approx. 7/1/16 - Approx. June 30, 2017

Treasury Management Solution

MCP

Data Quality Improvement

Approx. 7/1/14 - Approx. June 30, 2015

MCP Release Cutoff Report

Approx. 7/1/15 - Approx. June 30, 2016

MCP FO Exec Detail

Approx. 7/1/15 - Approx. June 30, 2016

MSS Guest Apps

Approx. 7/1/15 - Approx. June 30, 2016

Member Self-Service Guest Applications

my|CalPERS Annual Business Processes

Approx. 10/1/15 - Approx. 12/31/15

Enterprise Batch Printing - Alternative for large print efforts

Approx. 7/1/16 - Approx. June 30, 2017

Look at lternatives for large print efforts

Enterprise Batch Printing - Dazel replacement

Approx. 7/1/16 - Approx. June 30, 2017

Dazel replacement

my|CalPERS Annual Business Processes

Approx. 10/1/16 - Approx. 12/31/16

my|CalPERS Annual Business Processes

Approx. 10/2/17 - Approx. 12/31/17

MO

VMWare Migration

Approx. 7/1/14 - Approx. June 30, 2015

Enterprise Scheduling Review

Approx. 7/1/15 - Approx. June 30, 2016

Current tool for scheduling is TWS (Tivoli Workload Scheduler); thinking in terms of replacement

PS Upgrade Schedule

Approx. 7/1/15 - Approx. June 30, 2016

Data Center Mgmt Effort - Centralize Facilities & Ops Mgmt

Approx. 7/1/15 - Approx. June 30, 2016

Customer Technologies Support Division (CTSD) functions as the lead steward for the data center

Office 365

Approx. 7/1/15 - June 30, 2016

Exchange online integration in progress; Skype for Business in progress; Pro Plus (Cloud 365 office integration) analysis started.

Hardware Refresh

Approx. 7/1/15 - Approx. June 30, 2016

Primarily refresh the desktop

Windows 10 Upgrade

Approx. 7/1/15 - Approx. 12/31/15

Operating system upgrade for desktop/laptop; ; integrate with Security Roadmap

Policy Repository

Approx. 7/1/15 - Approx. June 30, 2016

Centralized repository for CalPERS policies

Browser Updates

Approx. 10/1/15 - Approx. 12/31/15

IE 11 åÐ Pilot is being rolled out; Edge (browser app) will be taken up afer windows10 rollout

Red Hat Upgrade

Approx. 7/1/16 - Approx. June 30, 2017

Oracle 12 Upgrade

Approx. 7/1/16 - Approx. June 30, 2017

Infrastructure Modernization

Approx. 7/1/16 - Approx. June 30, 2017

MS SQL 2012 Upgrade

Approx. 7/1/16 - Approx. June 30, 2017

Ad-hoc Reporting Environment

Approx. 7/1/16 - Approx. June 30, 2017

SEC

ISOF three year plan

Approx. 7/1/15 - Approx. June 30, 2016

ISOF Annual Assessment

Approx. 10/1/15 - Approx. 12/31/15

ISOF & SEC Reorg

Approx. 7/1/16 - Approx. June 30, 2017

ISOF Annual Assessment

Approx. 10/1/16 - Approx. 12/31/16

Information Security Council

Approx. 7/1/17 - Approx. June 30, 2018

ISOF Annual Assessment

Approx. 10/2/17 - Approx. 12/31/17

SRP

CalIAM Transition Planning

Approx. 7/1/15 - Approx. June 30, 2016

Security Roadmap

Approx. 7/1/15 - Approx. June 30, 2017

Security Roadmap (phase II)

Approx. 7/1/16 - Approx. June 30, 2017

STRAT

Executive Business Value Dashboard (BVD)

Approx. 7/1/14 - Approx. June 30, 2015

Executive Business value dashboard (BVD)

IT Services Portfolio

Approx. 7/1/14 - Approx. June 30, 2015

Establish an IT Services Portfolio that identifies IT services in business terms and aligns resources to those services to provide transparency to IT funding allocations

IT Workload Governance

Approx. 7/1/14 - Approx. June 30, 2015

Develop a framework to manage/govern IT workload

ITPPP

Approx. 1/1/15 - Approx. 3/31/15

Management of proposal vetting on an annual basis

Project Portfolio Manangement

Approx. 7/1/15 - Approx. June 30, 2016

Management of project portfolio, used to provide management with dashboards and reports

Data Center Mgmt Effort - ACD Update

Approx. 7/1/15 - Approx. 9/30/15

ServiceNow workflow supporting "Add, Change, Delete" functionality

Process and Tools Optimization (PTO)

Approx. 7/1/15 - Approx. June 30, 2017

This effort entails addressing the gaps in processes/tools to effectively support anhancements and fixes to enterprise applications i.e. my|CalPERS

IT Management Skills Refresh

Approx. 7/1/15 - Approx. June 30, 2016

Improve skills/competencies of IT management

IT Financial Transparency

Approx. 7/1/15 - Approx. June 30, 2016

Apptio Implementation

Strategic Initiatives

Approx. 7/1/15 - Approx. June 30, 2016

Enhancements to the external training request, Ace Awards, Learning Center, and Socialcast SSO

Content Lifecycle Governance

Approx. 7/1/15 - Approx. June 30, 2016

Content Oversight and Governance

CEM Benchmarking

Approx. 10/1/15 - Approx. 12/31/15

Annual support to provide IT admin costs for CEM Benchmarking

ITPPP

Approx. 1/1/16 - Approx. 3/31/16

Management of proposal vetting on an annual basis

CEM Benchmarking

Approx. 10/1/16 - Approx. 12/31/16

Annual support to provide IT admin costs for CEM Benchmarking

ITPPP

Approx. 1/1/17 - Approx. 3/31/17

Management of proposal vetting on an annual basis

Strategic Planning Process Improvement

Approx. 7/1/17 - Approx. June 30, 2018

Bring quantifiability and targeting into the next 5 year Strategic Plan

CEM Benchmarking

Approx. 10/2/17 - Approx. 12/31/17

Annual support to provide IT admin costs for CEM Benchmarking

Cloud Computing - Future Considerations

Approx. 7/1/19 - Approx. June 30, 2020

No plans to deploy any cloud solution but will need to be prepared to discuss in 4 to 5 years to reduce spending on infrastructure

SRVC/PORT MGMT

Develop SACM & Implement SAM

Approx. 7/1/15 - Approx. June 30, 2018

Develop Service Asset & Configuration Management Strategy and implement Software Asset Management

Develop SAM

Approx. 7/1/15 - Approx. June 30, 2016

Service Portfolio Maturity

Approx. 7/1/15 - Approx. 10/1/16

Improve service portfolio to include service costs, options, and service levels.

Service Now ITSM Tool

Approx. 7/1/15 - Approx. June 30, 2016

Integrate with Service Catalogue, Change Management and Asset Management. Also enhance workflow around completing a service request.

Develop ITAM

Approx. 7/1/16 - Approx. June 30, 2017

Develop Configuration management

Approx. 7/1/17 - Approx. June 30, 2018