Spiceworks: HP Office Jet Pro X Timeline

Concept, Pre-Production, Production, Post-Production


TARGET DATE: October 1, 2015

Onsite narrative testimonial that highlights HP Care Pack Services for Printing & Imaging. Special focus on OfficeJet Pro X, product review, and any maintenance use cases that tie into utilizing HP Care Pack Services.

90 seconds


August 10th-August 19th

Pre-Production Meeting

August 10, 2015

Senior Producer, Video Producer, Project Manager, Video Editor, Crew (If available)

Meeting Agenda:

Creative Brief
Interview Questions
Storyboard Creation/Shot List
Production Dates
Crew Call

Storyboard Creation

August 11, 2015 - August 13, 2015

Create storyboards for Spiceworks: HP Office Jet Pro X video

Budget Creation

August 11, 2015

Map out budget.

Meet with business manager.

Confirm Crew

August 12, 2015 - August 14, 2015

Spiceworks: HP Office Jet Pro X Crew Call

(1) Videographer (Rate) $40.00 per hour/unit
(1) Production Assistant/Audio Engineer (Rate) $26.00 per hour/unit
(1) Producer (Rate) $51.00 per hour/unit

(3) Total

Estimated Units: (12) total hours on-location

Production Day # 1 (2 hours/units)

Videographer $40.00 x 2 units= $80.00
PA/AE: $52.00 x 2 units = $104.00
Producer: $102.00 x 2 units = $204.00

Production Day #2 (10 hours/units)

Videographer $40.00 x 10 = $400.00
Producer: $51.00 x 10 = $510.00
PA/AE: $26.00 x 10= $260.00

Total: $1404

Production Dates Confirmation

August 12, 2015

Check with crew, Spiceworks' Project Manager, HP Representative and Richgrove Elementary School to confirm production shoot dates and send out preliminary production schedule.

Travel Arrangements

August 14, 2015

Travel Arrangements for Crew (3 people)

Wednesday, August 26th-Friday, August 28th

Hotel - Holiday Inn Express Delano (30 miles from Airport)
3 Rooms

Flights -US Airways Flight # 5611 Austin, TX to Bakersfield, CA
Depart Wednesday, August 26th 8:35am (CT)
Arrive Wednesday, August 26th 11:51am (P)

US Airways Flight #2981 Bakersfield, CA to Austin, TX
Depart Friday, August 28th 8:30am (P)
Arrive Friday, August 28th 1:04pm (CT)

Flight + Hotel: $976.00 per person ($2928 total)

Rental Car -$153.66 per day (Budget) Mini-Van
Pick-Up: 12:00pm Bakersfield, CA (BFL)
Total: $313.32

Gas – $100
Food – $200
Misc. – $75 (toiletries, anything last minute)

Overall total cost: $3616.32

Send Creative Brief/Questions/Storyboards

August 14, 2015

Send creative brief, storyboards and preliminary interview questions to IT Pro/Director/Principal and Spiceworks' Project Manager on Friday August 14, 2015 for feedback.

Follow-up on Tuesday August 18th, 2015 to receive final approval on creative brief/questions.

Obtain California Location Permit

August 14, 2015 - August 18, 2015

Application for permit must be applied 96 hours in advance of shoot dates.

Application submitted on August 14th.

Permit obtained on August 18th.


August 19th-August 28th

Confirm travel budget

August 19, 2015

Confirm final travel budget with business manger/accounting.

Send out release forms

August 19, 2015

Send out electronic release forms to all talent/participants.

Send out final production schedule

August 20, 2015

Send out final production schedule, flight tickets + hotel information.

Production Meeting

August 24, 2015

Meet with crew and Project Manager to discuss final production schedule and secure equipment.

Production Day #1

August 26, 2015

4:00pm: Short meeting with HP representatives (if available) and Richgrove Elementary school officials to discuss production schedule. Scout location. Pick-up B-Roll.

Flight from Austin, TX to Bakersfield, CA

August 26, 2015

Flight Information:


Airline: US Airways
Time of flight: 8:30am (CT)
Seats: 1A, 2B, 3C,

Estimated Time of Arrival: 11:51am (P)

Rental Car: Budget (Minivan)
Confirmation #0123456789
Pick-Up Time: 12:00pm

Hotel Information:

Holiday Inn Express Delano
Confirmation #0123456789
Check-In Time: 2:00pm

Production Day #2

August 27, 2015

7:00am: Crew Call Time
Arrive at Richgrove Elementary School
Set-Up Equipment
Craft Services Arrival

8:30am: Talent Arrival (IT Pro)

9:00am Interview with IT Pro

11:00am Interview complete with IT Pro
Set-Up in Classroom

12:00pm: Lunch

12:30pm: Talent Arrival (Principal)

1:00pm: Interview with Principal

2:00pm: Interview complete with Principal

2:30pm: Set-up for interview with IT Director

3:00pm: Talent arrival for IT Director

3:30pm: Interview with IT Director

5:00pm Interview complete Principal

5:30pm: Review footage/Pick-up extra B-Roll

7:30pm: Strike

Flight from Bakersfield, CA to Austin, TX

August 28, 2015

Flight #2952
Bakersfield, CA to Austin, TX
US Airways
Departure Time: 9:00am (P)
Arrival Time: 1:30pm (CT)

Seats 1A, 2B, 3C


August-31-September 25th

Post-Production Meeting

August 31, 2015

Participants: Senior Producer, Video Producer, Editor, Art Director


Post-Production Schedule/Timeline
Audio/Graphics Needs
Handoff of footage
HP Contacts for Approval

Rough-Cut #1 Due

September 4, 2015

Rough-Cut #1 Due

Sent to Senior Producer, Video Producer, Project Manager

Notes Due to Editor for Rough-Cut #1

September 8, 2015

Notes from Senior Producer, Video Producer and Project Manager due to Editor for Rough-Cut #1

Rough-Cut #2

September 11, 2015

Rough-Cut #2 due to Senior Producer, Video Producer, Project Manager and HP Representative.

Notes to Editor for Rough-Cut #2 Due

September 15, 2015

Notes to Editor for Rough-Cut #2 Due

Rough-Cut #3 Due for Final Approval

September 18, 2015

Rough-Cut #3 Due for Final Approval by Project Manager and HP Representative

Approval for Final Version of Video

September 22, 2015

Video Asset Deployment and Delivery

September 25, 2015

Video Asset Deployment and Delivery to Project Manager and HP Representative