ECR Migration May27

Data Center

Requirements

01/01/2015 - 01/30/2015

RFP Sent

02/20/2015

RFP delayed by two weeks
Target Date: 2/6, Actual Date: 2/20

Proposals Received

04/15/2015

Original Target date: 4/3
Actual date we received everything: 4/15 (raging wire took forever)

Site Inspection

04/15/2015 - 04/30/2015

Order & Receive Equipment

04/30/2015 - 06/30/2015

Sec/Compliance

May 11, 2015 - May 22, 2015

Site compliance check completed on may 22nd

Finance

May 22, 2015 - June 5, 2015

Legal

May 22, 2015 - June 5, 2015

Review Legal Terms and Conditions

Contract Complete

Jun 6, 2015

new target: june 5

Design

Jun 6, 2015 - June 19, 2015

Complete CAD design and layout of space
Cabinet Layouts

Quoting and Finance Approval

Jun 20, 2015 - June 26, 2015

Review and finalize quoting for all buildout activities: structured cabling, power infrastructure, space buildout, cabinet installs, etc.

Ship all Materials/Equipment to DRT

Jun 20, 2015 - July 10, 2015

Suppliers will not store our equipment (e.g. Cabinets) for too long

Power Cabling

Jun 27, 2015 - September 16, 2015

2.5 months for power cabling to be completed + 7 days for PO to clear

Final Circuits: branch circuits connecting cabinets
Sub-Main Circuits: from main LV switchboard to sub-main distribution panel (RPP)

Space Buildout

Jun 27, 2015 - August 17, 2015

Cage, security (biometric, scanners, etc.), other misc.

45 days to buildout + 7 days for PO to clear

Order & Receive Circuits

June 27, 2015 - August 31, 2015

Network circuits required to connect new data center back to Box

Structured Cabling

Jun 27, 2015 - September 16, 2015

PO Starts and all structured cabling is completed
Backbone horizontal and vertical cablings

2.5 months + 7 days for PO to clear

Datacenter telecommunications cabling:
All the backbone and horizontal cabling for the following - -
Entrance facilities - carrier equipment and demarcation
Main Dist Area (Routers, Backbone LAN/SAN Switches)
Horizontal Dist Area (LAN/SAN/KVM switches)
Equipment Dist Area - Rack/Cabinet
Telecom Room (Office and Operations Center LAN Switches) - not applicable in this case

PO Issued to Vendors for Buildout

Jun 27, 2015

Requested Handover Date

September 1, 2015

Requested 'take possession' date we communicated to datacenter vendor

Cabinet Install Complete

Sep 17, 2015

All network rack installs complete. This activity should have started in parallel with structured and power cabling efforts.

Rack and Stack Network

Sep 17, 2015 - September 23, 2015

Take Possession

Sep 17, 2015

Day that the datacenter is COMPLETELY finished, tested, and keys handed over to Box

Configure and Test Network

Sep 24, 2015 - October 7, 2015

Go/No-Go Decision

October 9, 2015

Decision of whether or not October is a "Go" needs to be determined here.

Preparation

Inventory Complete

01/01/2015

Move Day Staffing Plans Complete

03/31/2015

Network Design/BOM Complete

04/03/2015

Actual: 4/3
Original date: 3/20
Revised targeting 3/27

Application Dependencies

04/17/2015

Needs to be revised
Original date: 3/24
Revised Target date: Mid April

Checklist/Test Plan

04/17/2015

Date moved from 3/16 to 4/17

Complete Shutdown Scripts

04/17/2015

Dry Run Planning

April 27, 2015 - May 15, 2015

Complete all Dry Run planning activities
Schedule
Staffing
Communications to all stakeholders complete

Business Risk Signoff and Mitigation

05/01/2015 - 07/31/2015

Meet with every senior leader (e.g. customer service)
Create a matrix for each business unit and obtain sign off and their mitigation plans

spreadsheet columns: business unit, service impacted, risk, mitigation, signoff

Start doing business risk profile and mitigations across all services

Corp Service Assessment

05/11/2015 - 05/25/2015

IT to identify all critical IT services and users which will be used for Business Risk Signoff

Automation 1

June 1, 2015 - June 30, 2015

Automated rekicking
Automated mass rekicking

TechOps/Eng Staffing Plan

Jun 6, 2015 - August 4, 2015

DCOps to redefine their operational support plans and runbooks

Physical Security Planning and Signoff

Jun 20, 2015 - August 3, 2015

secure the transport with securitas personnel
issue/sign/approve contract

Logistics Planning and Signoff

Jun 20, 2015 - August 18, 2015

Complete all logistics/move planning with CH Reynolds and sign off on contracts

Facility Staffing Plan

Jun 20, 2015 - July 19, 2015

Facility folks
Elevator folks - who's going to fix elevator when it breaks
Mover folks
Parking spaces

Staffing Plan Complete

Aug 19, 2015

Automation 2

September 1, 2015

Setting up new spaces

Execution

Finalize Dry Run and Go Live Dates

Jun 6, 2015 - June 19, 2015

Finalize Dry and Move Dates

Release in Prod Testing

June 19, 2015 - July 18, 2015

Complete release of WebApp on June 19th and remaining services over the next 30 days:
Scala Services
Box Notes
m.box
Conversion
WebDAV
FTP
Sync
Mobile
Analytics (Java Services)
MedXT
View API/Crocodoc

Dry Run Rehearsal

June 26, 2015

Moratorium

August 27, 2015 - August 30, 2015

Dry Run

August 29, 2015 - August 30, 2015

Moratorium

October 19, 2015 - October 26, 2015

Move

October 22, 2015 - October 26, 2015