DVBIC Caregiver Study Content Deployment Timeline

These delivery dates and timeframes are subject to MedRed's receipt of DVBIC Caregiver requirements and Walter Reed IT internal timelines. This timeline reflects Caregiver requirements as of 3/27/15.


Ongoing DVBIC Support

03/23/2015 - 09/25/2015

MedRed/GDIT/DVBIC (Caregiver Team) Agreement on Content Update Specifications

03/30/2015 - 04/03/2015

The specification documents must received sign off by GDIT PM, Caregiver POC, and MedRed PM to ensure that all parties are in agreement on the updates that will be delivered

MedRed to Complete Content Updates

03/31/2015 - 05/11/2015

MedRed Update of Caregiver Content

03/31/2015 - 05/11/2015

This activitiy will be completed as the forms are received from the Caregiver team and can be completed on a form by form basis. While this activity can by completed, to some dregree, in parallel with receipt of Caregiver requirements, it is contingent on receipt of final content requirements by 4/3/15.

MedRed Internal Review of Updated Caregiver Content Requirements

03/31/2015 - 04/10/2015

MedRed Internal QA of Updated Caregiver Content

04/06/2015 - 05/11/2015

MedRed will complete thorough quality assurance testing of the updated Caregiver content to ensure it meets the 4/3/15 specification documents as agreed to by the Caregiver/DVBIC system end users, GDIT, and MedRed.

MedRed to Set Up Caregiver Test Enviroment with Updated Content

05/11/2015 - 05/15/2015

Caregiver Content QA and Final Revisions (if any)

05/11/2015 - 06/22/2015

MedRed will set up a test instance (Sandbox) environment so that the Caregiver team is able to review and test the updated Caregiver forms to ensure that they meet the previously specified content requirements. MedRed anticipates allocated approximately 6 weeks for this review.

Caregiver Team to Review Updated Content

05/11/2015 - 06/15/2015

At this point, MedRed will already have completed QA testing on the Caregiver forms in accordance with the previously received content requirements (4/3/15 spec. docs). This Caregiver form QA allows the Caregiver team to confirm that the forms are ready to go live. If there are any minor formatting adjustments or revisions, this testing period allows the Caregiver team to identify these items no later than 6/8/15 so that MedRed may update the content accordingly.

MedRed to Complete any Final (minor) Revisions

05/25/2015 - 06/22/2015

If there are any inconsistencies between the previously received Caregiver content specifications and the delivered content identified by the Caregiver team during their review, MedRed will work to complete final content revisions accordingly.

Final DVBIC/GDIT Updated Caregiver Content Approval

06/22/2015 - 06/29/2015

In order to adhere to the software deployment schedule, MedRed must receive final content approval from the Caregiver team by 6/12/15

July 4th (Allowance for Walter Reed IT Vacation Absences)

06/30/2015 - 07/08/2015

Deployment of Updated TBI Toolbox Functionality and Caregiver Content

07/09/2015 - 07/24/2015

MedRed will work with Walter Reed IT to deploy an new release of the TBI Toolbox with updated functionality and Caregiver content. This activity is contingent on Walter Reed IT timelines, but MedRed is proactively working with the on-site team to prepare for this deployment.

Caregiver Supporting Documentation (Complete)

07/27/2015 - 07/28/2015

MedRed has completed customization of the following TBI Toolbox user documents to reflect Caregiver workflow and functionality priorities.

  • TBI Toolbox/Balto Desktop User Manual (Complete)
  • Admin Portal User Manual (Complete)
  • Admin Portal Group Administrator User Manual (Complete)
  • Admin Portal System Administrator User Manual (Complete)

TBI Toolbox User Training on New and Existing Fuctionality

07/27/2015 - 08/03/2015

MedRed anticipates conducting 2 formal training sessions to accomodate user schedules and user types (administrator and standard). MedRed will also provide on-site, one-on-one, user training as needed after deployment of the updated system.


07/31/2015 - 12/31/2015

Receipt of Final Caregiver Study Content Requirements (Forms and Coding) From DVBIC team

Present - 04/03/2015

Caregiver team provides FINAL form changes and coding guidelines by 4/3/15.
Contingency: This item is dependent on the DVBIC Caregiver team.