journal consolidation project


In-person committee meeting


Attending Meeting: Rebecca, Ana, Lynn, David, Karen, Liz
Missing: Carolyn

Figured out timeline
Need a date for Carolyn to divide ejournal titles in DOCLINE holdings
Karen will find out who is on the Space Planning Committee and set up a Doodle so we can meet
Lynn will find out if Zimbabwe wants any pre-1970s journals
Liz agreed to look into donating our discarded pre-1970s journals to the NLM
Discussed possibly asking SoCal to store some journals

David sends pre-1970s list to Lynn & Liz

01/03/2012 - 01/16/2012

Lynn will share what Zimbabwe can use
Liz will share what NLM can use

Meet with Space Planning Committee by mid-January

01/03/2012 - 01/17/2012

12/19 - Ysabel says she would be up for a meeting in late January
Show them timeline, get their input
Tell them aiming for mid-May to have a plan in place to fill emptied space

David sends Committee complete list


List of everything for evaluation
Including SoCal and purchased backfiles
Committee will decide what to keep/who will retain
*special instructions for SF titles, make sure no DOR or Allied Health titles retained
Decisions by February 1

David negotiates with SoCal

02/01/2012 - 02/15/2012

Some Committee members should accompany David to address SoCal librarians' questions & concerns
Plan to include SoCal verification that iii holdings are, in fact, correct

Final edit of list

03/01/2012 - 03/02/2012

Wrap up all edits to list
Decisions made about who will retain what
"Retainers/Keepers" are responsible to fill their missing issue gaps
Issues addressed

Start talking to moving vendors, get quotes

04/02/2012 - 04/06/2012

Who will do this?
We will need to develop a detailed Arden labor and space plan, clear directions for librarians shipping journals
Schedule moving days around MLA, any vacations, etc.
Need plan/directions in place for how to dispose of duplicate journals

Ask NoCal Librarians to remeasure

04/02/2012 - 04/13/2012

Round up in inches
Allow for fudge room (princeton files)

All journals in place at Arden or Santa Clara

06/01/2012 - 06/30/2012