Saturday June 11

Event

Guests arrive @ Pavilion

06/11/2011 6pm

Ceremony on beach

06/11/2011 8:30pm - 06/11/2011 9pm

Fireworks & photo ops

06/11/2011 9pm - June 11, 2011 09:15pm

Sunset

06/11/2011 9:10pm

According to the Farmer's Almanac

Speeches & Toasts

06/11/2011 9:15pm - June 11, 2011 09:45pm

Pavilion closes

06/12/2011 2am

MC

Welcome

06/11/2011 6:15pm
  • Explain format for the evening: dinner first then sunset ceremony
  • Bar will close in 30 minutes

10 minute warning until ceremony starts

06/11/2011 8:20pm

Ask guests to follow A&Z to the beach

06/11/2011 8:30pm

Introduce the first speaker

06/11/2011 9:15pm

Introduce the band

06/11/2011 9:45pm

Last call & taxi info (Maybe)

06/12/2011 12:25am

Food

Caterer: Arrives and sets up

06/11/2011 2pm - June 11, 2011 06:00pm

Hors D'oeuvres

06/11/2011 6pm - June 11, 2011 06:45pm

Dinner buffet

06/11/2011 6:45pm - June 11, 2011 08:45pm

Dessert setup

06/11/2011 8:45pm - June 11, 2011 09:15pm

Desserts, cheeses, nibbles, coffee & tea

06/11/2011 9:45pm - 06/11/2011 11pm

We’ll have food available til about 10 or 11 pm, then will leave a few more munchie things out, with disposable plates, napkins and cups, and head out.

Cut the cake

06/11/2011 9:45pm

Bar

Bartenders: Arrive and setup bar

06/11/2011 5pm

Set up non-alcoholic drinks table

06/11/2011 5:30pm

Bar is open

06/11/2011 6pm - 06/11/2011 6:45pm

Wine on tables

06/11/11 06:45:00 PM - 06/11/2011 8:30pm

Bar closed

Champagne

06/11/2011 9:00pm - June 11, 2011 09:45pm

Bar is open

06/11/2011 9:45pm - 06/12/2011 1am

Bar closes

06/12/2011 1am

Music

Sound man: Arrives and sets up

06/11/2011 4pm

Band: Sound check

06/11/2011 4:30pm

Scott: Set up DJ Laptop

06/11/2011 5pm

Background music from playlist

06/11/2011 6pm - 06/11/2011 9pm

Band

06/11/2011 9:45pm - June 11, 2011 10:15pm

Background music from playlist

06/11/2011 10:15pm - 06/11/2011 10:25pm

Band

06/11/2011 10:25pm - 06/11/2011 11:00pm

Scott: Start playlist

06/11/2011 11pm

Playlist for dancing

06/11/2011 11pm - June 12, 2011 01:00am

Background music from playlist

06/12/2011 1am - June 12, 2011 01:30am

Andrea & Zach

Check in @ Pavilion

06/11/2011 9am - June 11, 2011 10:00am

Andrea: Hair appt

06/11/2011 10:00am - June 11, 2011 12:00pm

Eat lunch

06/11/2011 12pm - June 11, 2011 01:00pm

Andrea: Makeup @ Holiday Inn

06/11/2011 1pm - June 11, 2011 02:00pm

Andrea: Getting ready

06/11/2011 2pm - June 11, 2011 04:00pm

Photos: "Getting ready"

06/11/2011 3pm - June 11, 2011 04:00pm

Pay photographer

06/11/2011 3pm

Photos at cottage and grassy beach

06/11/2011 4pm - June 11, 2011 05:00pm

Photos at Pavilion

06/11/2011 5pm - June 11, 2011 05:45pm

Arrive @ Pavilion

06/11/2011 6:10pm

Tear down

06/12/2011 1am - June 12, 2011 02:00am

Family

Photos at Pavilion

06/11/2011 5pm - June 11, 2011 05:45pm

Parents @ Pavilion to greet guests

06/11/2011 5:45pm

Helpers

Friends and family

Helper: Pick up bouquets from Sobeys

06/11/2011 11am

Elgin: Set up welcome signs

06/11/2011 11:30am - June 11, 2011 12:00pm

Helper: Set out flower planters

06/11/2011 1pm

Ben V: check in with caterer at Pavilion

06/11/2011 2pm

Make sure she's there and has what she needs

Helpers: Set up patio tables and lanterns

06/11/2011 2pm - June 11, 2011 02:30pm

Can be done at any time on Saturday

Shaun: Check in with sound man & band @ Pavilion

06/11/2011 4pm

Helper: Light candles

06/11/2011 5:45pm

Allison or Trevor: Greet officiant

06/11/2011 8:15pm

Moira: Carry sparklers & lighters to the beach

06/11/2011 8:30pm

For immediately after the ceremony

Steve R: Carry fireworks & lighter to the beach

06/11/2011 8:30pm

To be set off after the ceremony

Elgin: Pay caterer

06/11/2011 11pm

Distribute centerpieces & lanterns

06/12/2011 12am

Shaun: Pay sound man

06/12/2011 1am

Liz: Take possesion of cash box

06/12/2011 1am

Tear down

06/12/2011 1am - June 12, 2011 02:00am

Elgin: Pay barstaff

06/12/2011 1:30am

Hired guns

Our vendors

Photographer: Meets Andrea @ Holiday Inn

06/11/2011 3pm

Decorator: Tear down ceiling lights

06/12/2011 1am - June 12, 2011 02:00am