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Appearance Settings - Legend

Every event you add to a timeline gets a color. You can keep that default or change it to something that carries meaning. On a project timeline, for example, you might give completed events one color and events that are delayed or at risk another, like yellow or red.

To help viewers understand what each color means, you can add a legend to your timeline.

Add a Legend

To add a legend, follow these steps:

  1. Click the Appearance button.

  2. Select Legend.

  3. Add a description for one or more of the colors. The list holds every color your events use, and descriptions can be up to 40 characters. Colors you leave blank stay out of the legend, and you can drag a color up or down to change its place in the legend.

    The Legend Items panel, with a description field beside each event color

  4. Check the Display legend option. The legend then appears at the bottom of your timeline, and it is included when you export the timeline as a PDF, an image or a PowerPoint file.

    The Display legend checkbox, checked

  5. Click Save Changes.

The legend only lists colors that appear on the timeline as it is currently displayed. If you hide a layer, search for events, or zoom into part of the timeline, a color that no longer appears on any event in view drops out of the legend until it does.

Remove a Legend

  1. Click the Appearance button.

  2. Select Legend.

  3. Delete the descriptions you added for the event colors.

  4. Uncheck the Display legend option.

  5. Click Save Changes.

Unchecking Display legend on its own is enough to hide the legend. It keeps your descriptions, so you can bring the legend back later by checking the option again.

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